Effective September 1, 2026 · Version 4
MoveRoom Privacy Policy
This policy explains how Field Day Labs LLC (“AC”), operator of MoveRoom, handles personal information when class businesses, instructors, and adult participants use the platform.
Information we collect
We collect account and profile details; an adult-eligibility confirmation; declared residence and physical participation states; business and compliance information, including insurance policy details, broker contact information, certificates of insurance, policy documents, and other supporting coverage records; class registrations and attendance; purchases and transaction records; communications; support requests; device and usage data; and information you choose to submit. We do not need exact birth dates for the adult gate. Stripe handles sensitive payment, bank, identity-document, tax-ID, and verification data; AC retrieves and stores only contract-relevant connected-account details such as the Stripe account identifier, legal name, entity type, business state and country, and verification status.
How we use information
We use information to create and secure accounts, operate classes and business sites, process payments and payouts, send transactional notices, provide support, prevent abuse, analyze and improve the service, enforce agreements, and meet legal obligations.
How we share information
We share information with the class business, instructor, or participant involved in a class as needed to deliver it, and with vendors that provide hosting, authentication, video, email, analytics, support, content screening, and payment services. Instructor-submitted listing and waiver-addendum text may be sent to OpenAI for automated flagging; AI does not make the final legal or publication decision. AC configures these classification requests not to store response application state, though default API abuse-monitoring logs may be retained by OpenAI for up to 30 days unless AC qualifies for stronger data controls. We may also disclose information for legal compliance, safety, fraud prevention, corporate transactions, or with your direction. We do not sell personal information for money.
Retention and security
We generally retain the agreement version and core evidence of acceptance for 12 years after the last class governed by that acceptance because the record may be needed to establish the parties’ agreement, respond to a claim, or meet legal obligations. We generally retain exact IP addresses, full browser or device strings, and routine authentication logs for up to two years. Public agreement versions that do not identify participants may be retained indefinitely. Relevant records may be retained longer while a dispute, investigation, legal hold, or legal obligation remains active. Deleted records may remain in rotating backups until those backups expire, generally within 35 days and no longer than 90 days. We use reasonable administrative, technical, and organizational safeguards, but no system can guarantee absolute security.
Your choices
You may update many account details in the service and can email jaden@moveroom.app to request access, correction, or deletion. Some data may be retained where required for legal, security, transaction, or dispute purposes. Marketing messages, if offered, will include opt-out controls; required service messages will still be sent.
Adults, location, and changes
MoveRoom is for adults only and does not permit anyone under 18 to create an account or participate. At class time, the participant must declare the state where they are physically located so the correct agreement can be applied. Device geolocation, if later offered, will be optional corroboration with a separate notice and permission; it will not replace the participant’s declaration, and AC does not currently need precise coordinates. The service is operated from the United States. A materially new data type, purpose, recipient, or consent-based use requires the legally appropriate new notice or consent; it will not be hidden inside waiver acceptance.